WeedPOS Features
A comprehensive management solution designed specifically for Cannabis Social Clubs
Point of Sale
- Intuitive POS interface optimized for dispensary operations
- Integrated weight scale support for precise measurements
- Member credit system with customizable limits
- Cash and credit payment options
- Quick member search via QR, NFC, name, or ID
- Product categorization with strain details
- Discount management by member tier or special offers
- Receipt printing and digital receipt options
Membership Management
- Comprehensive member profiles with contact details
- Customizable membership tiers (Temporary, Resident, VIP)
- Digital membership cards with QR codes
- NFC/RFID technology support for tap-to-check-in
- Member photo capture with gender-specific color coding
- Document scanning and verification with OCR
- Automatic renewal notifications and expiry tracking
- Member spending analytics and purchase history
- Member credit status indicators (Normal, Warning, At Limit)
Inventory Management
- Real-time stock tracking across all products
- Inventory adjustments with reason tracking
- Low stock alerts and notification system
- Product categorization and strain information
- Batch tracking and product history
- Stock check-in and verification workflows
- Physical inventory reconciliation tools
- Wastage and damaged stock tracking
- Product pricing management with tiered pricing
Member Check-in
- QR code scanning for fast check-ins
- NFC/RFID tap-to-check-in functionality
- Manual member lookup by name or ID
- Check-in history with timestamps and method tracking
- Member verification with photo display
- Membership status verification at check-in
- Expired membership alerts and renewal options
- Daily check-in summaries and reports
- Staff member attribution for each check-in
Analytics & Reporting
- Comprehensive dashboard with key performance indicators
- Interactive charts with animations and tooltips
- Sales reports by product, category, or time period
- Member activity and spending analysis
- Staff performance tracking
- Inventory movement and valuation reports
- Membership growth and retention metrics
- Check-in patterns and peak hours analysis
- Exportable reports in multiple formats
- Custom report builder for specific insights
Stock Control
- Physical stock take functionality
- Inventory adjustments for damages/losses
- Stock check-in process with verification
- Stock level warnings and alerts
- Product categorization and organization
- Batch tracking and management
- Audit trail for all inventory changes
- Inventory valuation reporting
- Stock movement history and tracking
Live Digital Menu Display
- Real-time product menu on any TV or screen in the club
- Two display templates: dark and light themes
- Auto-refreshes as inventory changes — no manual updates
- Shows stock status, prices and product categories
- Supports 6 languages (EN, ES, NL, FR, DE, IT)
- Custom club logo and opening hours in header
- QR code overlay linking to your menu
- No extra hardware or app required — just a browser
Online Member Registration
- Public registration page at your club's own URL
- Members apply from any device — no staff involvement needed
- Staff review pending applications with approve/reject workflow
- Add notes and comments to each application
- Automatic welcome email on approval
- Integrates directly into existing member database
- GDPR-compliant data collection and consent handling
System Features
User Roles & Permissions
WeedPOS provides granular control over who can access what within your system:
- Superadmin: Complete system access and control
- Club Owner: Full access to their club's data and settings
- Manager: Access to operational functions with limited settings control
- Budtender: Front-line operations like sales and check-ins
Multi-tenant Architecture
Our secure multi-tenant design ensures:
- Complete data isolation between different clubs
- Efficient resource sharing for optimal performance
- Independent customization for each club's needs
- Centralized updates and maintenance
Military-Grade Security
WeedPOS includes advanced security to protect your sensitive data:
- AES-256-GCM encryption with PBKDF2 key derivation
- Dual-security emergency lock system (quick lock + secure unlock)
- Complete database encryption in emergency situations
- Role-based security controls with owner-only unlock privileges
- Secure login with optional 2FA
- Comprehensive audit logs and security alerts
- Automatic session timeouts and forced logouts during emergencies
Scale Integration
Seamless integration with weighing scales:
- Support for multiple scale manufacturers
- USB/Serial connection via Web Serial API
- Real-time weight display in POS interface
- Automatic weight capture for accurate sales
- Scale calibration and testing tools
Document Handling
Comprehensive document management capabilities:
- ID document scanning and verification
- Address proof document storage
- OCR processing for automated data extraction
- Secure document storage with encryption
- Document expiry tracking and notifications
Localization
Full multi-language and regional support:
- Multiple language support (English, Spanish, German, Dutch, French)
- Customizable date and currency formats
- Region-specific tax and compliance settings
- User preferences saved in local storage
Payment Handling
Flexible payment processing options:
- Cash payment processing
- Member credit system with balance tracking
- PayPal integration for subscription payments
- Invoice generation and management
- Payment retry for failed transactions
Subscription Management
Comprehensive plan management for clubs:
- Tiered pricing (Basic, Standard, Premium)
- 14-day free trial option
- Direct purchase option
- Automatic renewal processing
- Plan upgrade/downgrade capabilities
Analytics & Roadmap
Live member analytics today — AI-powered modules coming as founding clubs shape the roadmap
Member Insights LIVE
A real analytics dashboard gives you a clear picture of your membership — who's active, how often they visit, and how your club is growing over time.
- Active vs. expired member breakdown
- Retention and renewal rate tracking
- Check-in frequency and visit trends
- Age distribution across your membership
- Month-over-month growth reporting
AI Strain Recommendations COMING SOON
An AI layer that will learn from your inventory and member preferences to help staff make personalised strain suggestions at the point of service.
- Effect & preference matching
- Staff recommendation support
- Similar strain discovery
- Seasonal trend analysis
AI Inventory Management COMING SOON
Demand forecasting built on your actual sales patterns — so you can anticipate what to reorder and when, rather than reacting when stock runs low.
- Demand forecasting from history
- Reorder threshold suggestions
- Stock optimisation alerts
- Waste reduction recommendations
Ready to transform your cannabis club?
Start your free 14-day trial today. No credit card required.