Point of Sale
The WeedPOS point-of-sale interface is designed for speed and accuracy in a Cannabis Social Club environment — integrating member check-in, scale-assisted weighing, and transaction processing in a single workflow.
Starting a Transaction
The POS screen is accessible from the main navigation. To start a transaction:
- Open the POS module from the dashboard or sidebar
- Search for or scan the member's QR code to link the transaction to their account
- Add products to the transaction by searching the product catalogue, scanning a product barcode, or selecting from the quick-access product grid
- For weight-dispensed products, confirm the weight reading from the connected scale
- Review the transaction total and apply any discounts or member credit
- Select payment method and complete the transaction
Member Check-In at POS
WeedPOS combines member check-in with transaction processing. When a member's QR code is scanned at the POS:
- Their member record is loaded immediately
- Check-in is logged automatically with timestamp
- Any membership alerts (expiry, lapsed status, access restrictions) are displayed
- Running transaction total and daily/monthly limits are visible
Attendance-only check-in: If a member visits but does not make a purchase, you can complete a check-in without a transaction using the Check In Only button after scanning the member's QR code.
Adding Products to a Transaction
Products can be added to the current transaction in three ways:
- Quick-access grid: Frequently used products appear as tiles for one-tap selection
- Product search: Type a product name or SKU to search the full catalogue
- Barcode scan: Scan a product barcode to add it directly
For weight-dispensed products, after selecting the product the scale reading panel activates automatically. Confirm the weight to add the product at the correct price per gram.
Discounts and Promotions
WeedPOS supports several discount types:
- Line item discount: Apply a percentage or fixed amount discount to a specific product in the transaction
- Transaction discount: Apply a percentage discount to the entire transaction total
- Promotional codes: Pre-configured discount codes that automatically apply the associated discount when entered
- Loyalty tier discount: Automatic discounts applied based on the member's loyalty tier (configured in Settings → Membership → Tiers)
Permission note: Discount application above a configured threshold (e.g., 15%) requires manager-level approval. The POS will prompt for a manager PIN when the threshold is exceeded.
Member Credit
Members can hold a credit balance in their WeedPOS account, redeemable against future transactions. To apply member credit:
- At payment, select Member Credit as the payment method (or as a partial payment alongside cash/card)
- Enter the credit amount to apply (up to the available balance)
- Complete the transaction — the member's credit balance is updated immediately
Member credit balances are viewable on the member profile page and on the POS member summary panel.
Payment Methods
WeedPOS supports the following payment methods:
- Cash: Enter the tendered amount; WeedPOS calculates change
- Card: Connect a compatible card terminal for card payment processing
- Member credit: Deduct from the member's account balance
- Split payment: Combine two payment methods in a single transaction (e.g., part cash, part member credit)
Receipts
After completing a transaction, WeedPOS can generate:
- Printed receipt: Via a connected thermal receipt printer (ESC/POS compatible)
- Email receipt: Sent to the member's registered email address
- Digital receipt: Displayed on screen for the member to photograph
Receipt templates are configured in Settings → POS → Receipt Layout. You can include club logo, address, registration number, and custom footer text.
Voiding and Refunding Transactions
To void a transaction (before end-of-day close), locate it in Recent Transactions and click Void. Voids require a reason and are logged in the audit trail.
Refunds on completed transactions are processed from the transaction detail page. Refunds reverse the inventory adjustment and return the payment to the original payment method.
End-of-Day Reconciliation
At the end of each trading session, run the end-of-day close from POS → Close Session:
- Count the physical cash in the till and enter the counted amount
- WeedPOS calculates the expected cash total based on transactions
- Any over/under is recorded and flagged for manager review
- The session is closed and a daily summary report is generated
- The report shows total transactions, payment method breakdown, member check-ins, and any discrepancies